Registration Form
   
   
 

To reserve a space on one of our tours: complete and sign this registration form and responsibility statement and mail it with a deposit check ($200 per person for domestic tours; $500 pp for foreign tours)   or credit card details to: South Mountain Expeditions,  P.O. Box 204, Keedysville, MD 21756.

Note: Each participant must sign & return the Responsibility Statement and Liability Disclaimer as a condition of participation.

 Name of Tour:  ___________________________________________________________________________

    

  Name(s):  _______________________________________________________________________________

  Street Address:  __________________________________________________________________________

  City/State/Zip:  ___________________________________________________________________________

  Home Phone:                                                              Work Phone:______________________________

  E-mail:  _________________________________________________________________________________

  Birthdate(s): _____________________________________________________________________________

 I desire single-room occupancy, for which I am willing to pay a supplemental charge.

 I desire twin-room occupancy; my roommate’s name is                                                  

 I desire twin-room occupancy and wish you to select my roommate. (I understand that I will be charged

the single room supplement if South Mountain Expeditions cannot match me with a roommate.)

Check whether you would prefer  a non-smoking or  smoking room, if such accommodations are available.

Check whether you would prefer a room with  one bed or   two beds, if such accommodations are available.

Method of Payment:

 Check (made payable to South Mountain Expeditions)      Mastercard       VISA      American Express

Card Number: __________________________________________  Card Expiration Date: __________________

3 or 4 digit security code: __________________  Full Name on _______________________________________

Signature of Card Holder:  _____________________________________________________________________



 
  South Mountain Expeditions, LLC      Terms & Conditions

Payment Schedule

  • A deposit of $200 per person deposit for domestic tours ($500 deposit for international tours) is required to reserve a space on the tour of your choice.
  • Balance is due at least 60 days prior to departure for domestic tours;  90 days prior to departure for international tours.

Note: All tours are designed for adults. Some may be suitable for older children. Regardless of age children must pay full price unless otherwise noted, and a parent or guardian must accompany those under 18.

What is Not Included

Airfare; transfers between airport and hotel; trip cancellation/interruption and baggage insurance; personal items such as wines, liquors, a la carte orders, room service, valet/laundry charges; and meals and other items not specifically mentioned as included. DUE TO FLUCTUATING OIL COSTS, we may find it necessary to add a fuel surcharge to your tour price.

Cancellation and Refunds

For all tours, written cancellation is required to process a refund.  Cancellations on Domestic Tours: Cancellations received 90 days or more prior to tour departure: $50 cancellation fee.  Cancellations received 89-60 days prior to departure: forfeiture of $200 deposit. Cancellations received 59 days or less prior to departure will be charged  50% of the tour cost, or hotel, supplier and other expenses that cannot be recovered, whichever amount is greater. Cancellations on International Tours: Cancellations received 120 days or more prior to tour departure: $100 cancellation fee. Cancellations received 119-90 days prior to departure: forfeiture of $500 deposit. Cancellations received 89 days or less prior to departure will be charged 50% of the tour cost, or hotel, supplier and other expenses that cannot be recovered, whichever amount is greater.

No refunds for unused portions of the tour including but not limited to, missed meals, hotel nights and sightseeing. Cancellation of program by South Mountain Expeditions, LLC: full refund. South Mountain Expeditions, LLC reserves the right to decline any person as a participant on a tour, or to require any participant to withdraw from the tour at any time, when such action is determined by tour staff to be in the best interests of the health, safety or general welfare of the tour group or the individual participant. In such a case, a refund equal to the actual cost of the unused services is the limit of South Mountain Expeditions' responsibility.

NOTE: South Mountain Expeditions, LLC is not responsible for any costs incurred due to travel delays, flight cancellations, or sickness.  South Mountain Expeditions, LLC is not responsible for penalties incurred from the purchase of nonrefundable airline tickets. Should events beyond the control of South Mountain Expeditions, LLC necessitate the cancellation of the program while on tour, a full refund of land costs will be calculated based on the cost of services used up to the time of the group’s return.

Itinerary or Program Modifications

While every effort will be made to carry out the program as planned, the program as described is subject to modification and change by South Mountain Expeditions, LLC. Please be aware that trip arrangements are often made up to a year in advance, and unforeseen conditions might arise that make changes necessary

Single Rooms

A limited number of single rooms are available at extra cost on a first-come, first-served basis, but availability cannot be guaranteed. We will assist persons requesting a roommate. However, neither a single room nor a share can be guaranteed. Individual participants desiring to share a room will be notified if we are unsuccessful in finding a suitable roommate. In this case, the single supplement or single arrangements rate will be charged.

A Note About Cost

All tour prices are per person, based on double occupancy, unless otherwise noted. The tour costs are based upon current fuel prices, tariffs, and in the case of international tours, airfares, and currency values at time of pricing and on the basis of a minimum number of participants. While we do everything possible to maintain the listed prices, they are subject to change. If we find it necessary to levy a surcharge, notification will be given at the time of invoicing. In any case, the usual cancellation penalties as outlined above apply. Baggage and personal effects are at all times the sole responsibility of the participant.



RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER

Read Carefully: Responsibility Statement and Liability Disclaimer SOUTH MOUNTAIN EXPEDITIONS, LLC acts only as an agent for the respective suppliers by making arrangements for transportation, accommodations, other services, and facilities.  SOUTH MOUNTAIN EXPEDITIONS' responsibility is limited to that of an agent. SOUTH MOUNTAIN EXPEDITIONS, LLC shall not be held liable for personal injury, death, property damage or accident, delay or irregularity arising out of the act, negligence, or omission of any direct carrier, hotel or travel service or other person rendering any of the services being offered in connection with the tours. 
SOUTH MOUNTAIN EXPEDITIONS, LLC reserves the right, without penalty, to make changes in the published itinerary whenever in their judgment, conditions warrant, or if they deem it necessary for the comfort, convenience, or safety of tour participants. SOUTH MOUNTAIN EXPEDITIONS, LLC  also reserves the right to withdraw the tour announced, decline to accept any person as a participant on a tour, or to require any participant to withdraw from the tour at any time, when such action is determined by tour staff to be in the best interests of the health, safety or general welfare of the tour group or the individual participant. In such a case, a refund equal to the actual cost of the unused services is the limit of South Mountain Expeditions' responsibility. SOUTH MOUNTAIN EXPEDITIONS, LLC accepts no liability for the purchase of non-refundable airline tickets to the tour departure city and return. Baggage and personal effects are at all times the sole responsibility of the participant. Dates, schedules, program details, and costs, although provided in good faith based on information available at the time of publication of the brochure, are subject to change and revision.

AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:

The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth above, the schedule of activities for this tour, as well as the terms and conditions of application and participation as set forth in the tour brochure(s), and recognizes and accepts any risk associated with the tour and the conditions, including the refund policy, set forth in the tour brochure(s). The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel tour, including but not limited to the hazards of various modes of transportation, forces of nature, acts or omissions of foreign governments, terrorism, war or insurrection, theft, illness, and damage to person or property due to the negligent acts or omissions of tour staff or others. In consideration of, and as part payment for, the right to participate in the tour, the undersigned, on behalf of himself, his dependents, heirs, executors, administrators and assigns, agrees to release SOUTH MOUNTAIN EXPEDITIONS, LLC from liability for personal injury, death, property damage or loss suffered by any person in connection with this tour, even if caused by the negligence (but not the reckless, willful, or fraudulent conduct) of tour staff or other related persons or entities. In addition, by registering for this tour, the applicant certifies that he is mentally and physically capable of full participation in this tour.

By registering for a tour with SOUTH MOUNTAIN EXPEDITIONS, LLC, the participant agrees to the Responsibility Statement and Liability Disclaimer and the Terms and Conditions herein.

Signature:                                                                                                      Date:                                                          

 

Signature:                                                                                                      Date: